Lawmakers Hear Suggestions for DB Plans

September 22, 2014 (PLANSPONSOR.com) – Making sure valuations are correct, addressing multiemployer plan problems and providing relief for closed plans were among suggestions made by witnesses for a hearing about defined benefit (DB) retirement plans.

Speaking to the U.S. House Ways and Means Subcommittee on Select Revenue Measures, Deborah Tully, director of Compensation and Benefits and Accounting Analysis at Raytheon Company, which closed its DB plan to new employees beginning in 2007, urged support for Subcommittee Chairman Representative Pat Tiberi’s (R-Ohio) bill to provide relief for nondiscrimination testing for closed DB plans. H.R. 5381 liberalizes the rules under which employers use cross testing for their closed plans, and allows the benefits, rights and features that are available only to a closed group of employees to be considered nondiscriminatory if they were nondiscriminatory at the time the plan was closed. Similar legislation has been introduced in the U.S. Senate.

Scott Henderson, vice president of Pension Investments and Strategy at The Kroger Co., said his company has a different problem. As a member of several multiemployer pension plans, it has been forced to take on liabilities for pension benefits of employees of other firms that have exited multiemployer plans. Henderson contended, “There are two fundamental problems with the multiemployer plan system, namely, withdrawal liability and the last man standing rule.”

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He explained that when a withdrawing employer fails to pay its portion of the plan’s unfunded liabilities—which often happens when employers file for bankruptcy or go out of business—responsibility for funding the unfunded liabilities shift to the remaining employers contributing to the plan. This is known as the “last man standing rule.” The law requires withdrawing employers to pay a withdrawal liability, but Henderson noted, even if they do pay 100% of the withdrawal liability, investment losses on those assets would have to be made up by the remaining employers. Henderson argued the last man standing rule can saddle remaining employers with pension obligations for employees who may have worked for a competitor or in a completely different industry than the remaining employers—an unfair burden. He added that this rule discourages new employers from entering multiemployer plans.

Henderson encouraged lawmakers to consider proposals by the National Coordinating Committee for Multiemployer Plans’ (NCCMP) Retirement Security Review Commission. In 2013, the NCCMP suggested proposals that would strengthen the current multiemployer plan system, assist deeply troubled plans, and encourage new plan designs.

Dale Hall, managing director of research for the Society of Actuaries, argued that new mortality tables are needed for use in calculating DB plan liabilities, given American’s increased life spans. “We believe that it is critically important for professional actuaries to have access to reliable and well-supported data so that they can provide meaningful projections to the broad range of stakeholders responsible for governing private pension plans,” he said. Hall defended the society’s method for determining new mortality tables it proposed earlier this year, which has been questioned by industry and employer groups, and he confirmed that the society is still expecting to issue final tables by October 31.

Jeremy Gold, from actuarial consulting firm Jeremy Gold Pensions, claimed that pension plan liabilities are underestimated by as much as 50%, and annual costs are underestimated by as much as 100%. “Good policies cannot be based on bad numbers,” he said. According to Gold, “unless accurate estimates of future cost are on the table and open for all to see, the combination of benefits cuts and employer costs will not reduce the deficit” of pension plans. He said the deficit will only get bigger unless plan sponsors know the right price for all future benefit accruals and make sure, at a minimum, these are paid, and the deficit is accurately measured and plan sponsors decide how and when to fill the gap.

Gold suggested “the concept of an independent consulting actuary putting a value on these benefits is irreparably flawed.” He added, “The party setting the price must have very significant skin in the game and capital at risk. The party that sets the price must also guarantee the benefits and hold sufficient capital to make good on its guaranty.” According to Gold, the party doesn’t have to be an insurance company, but “they must combine capital, benefit guarantees and actuarial expertise.”

In a statement made for the hearing, the ERISA Industry Committee (ERIC) added to these suggestions continued funding relief for DB plan sponsors. “These plan sponsors need to be able to contribute more to their retirement plans when they are financially able and obtain relief during the years when it is needed,” ERIC said. It also recommended that lawmakers refrain from further increasing premiums DB plan sponsors must pay to the Pension Benefit Guaranty Corporation (PBGC).

Complete hearing testimony can be downloaded here

ERIC’s statement is here.

Ensuring You Have a High-Quality Plan Audit

September 22, 2014 (PLANSPONSOR.com) - Retirement plans with more than 100 employees eligible to participate must include a plan audit with their annual Form 5500 filing to the Department of Labor (DOL).

According to David M. Kot, partner at Wolf & Company in charge of the firm’s Employee Benefit Plan Sponsors Services Group, the DOL is investigating auditors to make sure they are performing quality audits. But, he noted, the department has no authority over auditors, it can only report them. Kot told attendees of the 2014 Plan Sponsor Council of America (PSCA) Annual Conference that plan sponsors have ultimate responsibility for making sure the audit is performed and is a high-quality audit. “A simple mistake and the DOL could say, ‘This is not a valid audit,’ and the Form 5500 is not complete, and the plan sponsor would be subject to lots of fines,” he said.

When selecting an auditor for their plans, Kot suggested that plan sponsors should ask about an auditor’s experience with performing retirement plan audits. He noted DOL statistics show there are 7,358 certified public accountant (CPA) firms performing audits, but only 83 audit more than 100 plans. In addition, plan sponsors should make sure their auditor is licensed in the plan sponsor’s state and should look for an auditor that is a member of the American Institute of Certified Public Accountants (AICPA) Employee Benefit Plan Audit Quality Center.

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When an auditor asks about a plan sponsor’s process, a response of “I don’t know, my provider handles that,” should not be an acceptable answer to the auditor, Kot said. He or she should then ask the plan sponsor if it has reviewed the provider’s Statement on Standards for Attestation Engagements (SSAE) No. 16, Reporting on Controls at a Service Organization. Auditors should ask to see the SSAE 16s, as well as loan contracts, automatic enrollment proof, hardship and loan requests, among other documentation, he added.

Kot and Ira Finn, manager of Global Benefits at Heidrick and Struggles, shared best practices for plan sponsors during the audit process:

  • Be responsive to requests, obtain extensions when needed, and negotiate the scope of overly broad requests;
  • Involve Employee Retirement Income Security Act (ERISA) counsel and consultants;
  • Review findings to identify problems; and
  • Be proactive to negotiate appropriate resolutions to audit findings.

According to Finn, the definition of eligible compensation, and failure to use the proper definition of compensation for calculating benefits or testing, comes up in every audit. For example, it may be discovered that a deferral was not taken from a bonus paid to an employee after he or she terminated. Another issue is the timely remittance of employee contributions to the plan. Finn warned that if a plan sponsor sets a precedent of depositing contributions the day after payroll and, in one instance, a subsidiary is closed for a week and makes a deposit five days later, that can trigger a question by the DOL.

Kot added that audits often find participants with more than the number of loans the plan allows. Plan sponsors should also monitor vesting provisions.

Mistakes are commonly found when plan sponsors issue checks manually to participants, Finn said. If a reversal is made, plan sponsors should make sure the money went back into the right accounts. Also, when a distribution is made and part of the participant’s balance is forfeited, should the forfeited amount be moved to a forfeiture account? Finn added that plan sponsors should make sure they are tracking hours for eligibility correctly, and it is good to show that plan or investment committee members have had fiduciary training.

Finn and Kot said many problems arise from plan sponsors not understanding or knowing provisions of their plan documents. Kot added, “It’s all about having a process and making sure the process is followed. The auditor should be able to understand how the process works.”

Plan sponsors do not have to wait for the annual plan audit to make sure their plans are alright. Kot recommended having the auditor do a review at least quarterly. He also said, even if the plan is not big enough for an audit to be required, it is still a good idea to do one. “If there are any findings, you have the opportunity to correct or comment about them, which is good if the DOL comes calling.”

Finn agreed it is better for a plan sponsor’s auditor to find an error than for a participant or the DOL to find it.

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