Move to Compel ERISA Claim Arbitration Rejected by 6th Circuit

The appellate court has sided with a lower court’s determination that individual arbitration agreements signed by plaintiffs should not prevent claims made on behalf of the plan as a whole from moving ahead.

A new order issued by the 6th U.S. Circuit Court of Appeals sides firmly with the determination of the U.S. District Court for the Southern District of Ohio at Cincinnati, which ruled that arbitration agreements signed by the plaintiffs in the case could not stymie claims made on behalf of the plan as a whole.

The plaintiffs/appellees in the case have alleged that their former employer, Appellant Cintas Corporation, breached the fiduciary duties it owed to the company’s retirement plan. They brought a putative class action pursuant to Section 502(a)(2) of the Employment Retirement Income Security Act.

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However, as noted in the appellate order, the plaintiffs had each signed employment agreements that contained arbitration provisions. As such, Cintas moved to compel arbitration, arguing that the plaintiffs were bringing individual claims covered by those provisions. The new order rejects these arguments, meaning the case returns to the District Court to recommence proceedings.

In their order, the 6th Circuit acknowledges that the case presented “issues of first impression for this Court.”

“The weight of authority and the nature of ERISA Section 502(a)(2) claims suggest that these claims belong to the plan, not to individual plaintiffs,” the order states. “Therefore, the arbitration provisions in these individual employment agreements—which only establish the plaintiffs’ consent to arbitration, not the plan’s—do not mandate that these claims be arbitrated. Further, the actions of Cintas and the other defendants do not support a conclusion that the plan has consented to arbitration. We therefore affirm the District Court’s denial of the motion to compel arbitration.”

The ruling notes that, in deciding whether a case belongs in arbitration, a court will typically ask whether the party bringing the claim has agreed to arbitrate.

“But sometimes it is difficult to discern exactly who is bringing what claim,” the order continues. “Here, individual would-be plaintiffs agreed to arbitrate certain claims, but the claim they seek to adjudicate is brought through an unusual procedure on behalf of an abstract entity.”

The order explains that the 6th Circuit has not previously determined whether statutory ERISA claims are subject to arbitration. But, as the order states, every other circuit to consider the issue has held that ERISA claims are generally arbitrable, including the 2nd, 3rd, 8th, 9th and 10th Circuits.

“We need not reach that issue, however, because neither party argues that plaintiffs’ ERISA claims could not, in theory, be subject to arbitration,” the order explains. “ERISA imposes high standards of fiduciary duty upon administrators of an ERISA plan. Relevant here, a civil action for breach of those fiduciary duties may be brought by the Secretary of Labor, or by a participant, beneficiary or fiduciary. Cintas contends that the plaintiffs agreed to arbitrate all ‘rights and claims’ relating to their employment, including the ERISA claims at issue here. The breach-of-fiduciary-duty claims and the ‘right’ to assert them ‘belong,’ it argues, to the plaintiffs alone, and therefore this case belongs in arbitration.”

Against this argument, the plaintiffs say it is irrelevant that they may have agreed to arbitrate certain claims, since the plan has not likewise consented to arbitration. The 6th Circuit fully agrees that the plaintiffs’ employment agreements do not force this case into arbitration.

“The derivative nature of these actions comes from common-law trust principles,” the order explains. “Section 502(a)(2) merely codifies for ERISA participants and beneficiaries a classic trust-law process for recovering trust losses through a suit on behalf of the trust. Although 502(a)(2) claims are brought by individual plaintiffs, it is the plan that takes legal claim to the recovery, suggesting that the claim really ‘belongs’ to the plan. And because 502(a)(2) claims ‘belong’ to the plan, an arbitration agreement that binds only individual participants cannot bring such claims into arbitration.”

According to the law firm Proskauer, this ruling means the 6th Circuit has effectively joined the 2nd, 7th and 9th Circuits in rejecting arbitration of ERISA Section 502(a)(2) claims based on a clause in an individual employment agreement. However, as the attorneys emphasize, the 6th Circuit did not directly rule on whether an arbitration clause in a plan document would compel arbitration of 502(a)(2) claims.

Frequency of Receiving Provider Fee Disclosures

Experts from Groom Law Group and CAPTRUST answer questions concerning retirement plan administration and regulations.

“I am a fiduciary of an ERISA 403(b) plan and don’t recall having seen a 408(b)(2) fee disclosure from my recordkeeper of late. Aren’t we supposed to receive these annually?” 

Charles Filips, Kimberly Boberg, David Levine and David Powell, with Groom Law Group, and Michael A. Webb, senior financial adviser at CAPTRUST, answer:

The 408(b)(2) disclosures do seem like they should be provided annually, don’t they? But, the way the Department of Labor set up the 408(b)(2) regulation, a “covered service provider,” i.e., a service provider that enters into a contract or arrangement with the covered plan and reasonably expects $1,000 or more in compensation to be received in connection with its services, is only required to provide a “responsible plan fiduciary,” i.e., someone who has the authority to cause the plan to enter into a contract or arrangement with the service provider, with the required disclosures reasonably in advance of the plan entering into or renewing a contract or arrangement. As a result of evergreen and multi-year contracts, it could be years between 408(b)(2) furnishings, unless there is a change in certain specified information that triggers the regulation’s fairly narrow annual updating requirement.   

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The DOL seemed to recognize this perceived shortcoming of the 408(b)(2) regulation when it published a proposed rule for a 408(b)(2) fee disclosure guide in 2014. This proposed regulation not only required covered service providers to provide the 408(b)(2) disclosures in a specific format, but it also introduced a broader annual updating requirement. However, this proposal was never finalized and likely never will be.   

The regulation does require a covered service provider to disclose any changes to the 408(b)(2) disclosures as soon as practicable, but not later than 60 days from the date on which the covered service provider is informed of such change, unless such disclosure is precluded due to extraordinary circumstances beyond the covered service provider’s control, in which case the information must be disclosed as soon as practicable. As a result, the lack of an updated 408(b)(2) disclosure can generally be understood as indicating that the information previously disclosed is still applicable.  

Because the failure to provide the 408(b)(2) disclosures is likely to result in a prohibited transaction under Section 408(b) of ERISA, many covered service providers will go beyond what is required under the regulation and provide annual 408(b)(2) disclosures while others are happy to furnish an updated 408(b)(2) disclosure upon the request of a responsible plan fiduciary.   

The DOL has been asking plan fiduciaries to provide copies of the plan’s 408(b)(2) disclosures for key service providers as part of their plan investigations. So, if you did not retain your most recent 408(b)(2) disclosures, now may be the time to ask your service providers to refresh and resend those notices, in case the DOL ever comes knocking. 

NOTE: This feature is to provide general information only, does not constitute legal advice, and cannot be used or substituted for legal or tax advice.

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