Warning to NQDC Plan Sponsors: The IRS May Be Coming
May 15, 2014 (PLANSPONSOR.com) – The Internal Revenue Service (IRS) has launched an audit initiative aimed at compliance with the rules for nonqualified deferred compensation plans under Code Section 409A.
According
to a Benefits Brief from Groom Law Group, based in Washington, D.C., a series
of audits of a “limited scope” are underway. The IRS will assess what further steps,
if any, to take after the results of those audits are in.
Groom
says “employers should seriously consider self-auditing plans subject to Code
Section 409A for operational and plan document compliance.” To prepare for a
potential audit on Section 409A issues, the firm lists some key areas for
nonqualified deferred compensation plan sponsors to review:
Initial deferral
elections.
The general rule is that an employee may elect to defer compensation only if
the election is made before the year the compensation is earned. However, there
are exceptions that permit elections to be made at a later date. At the time an
election is made to defer compensation, the time and form of distribution for the
compensation must also be documented.
Subsequent deferral elections. Subsequent elections
to change the time or form of payment originally established are permitted only
where (1) the election does not take effect for 12 months, and (2) the payment
generally must be deferred for at least five years from the date payment would
otherwise have been made.
Distribution triggers. Payments may only be
made upon a fixed date or upon one of five "trigger" events: (1) a
separation from service, (2) death, (3) disability, (4) change in control, or
(5) unforeseeable emergency. A plan may provide for distributions upon the earlier
of, or the later of, two or more specified permissible events.
Key employees. Key employees of
public companies (generally, up to the top 50 highest paid officers) may not receive
distributions for six months if a payment is triggered by their separation from
service.
No acceleration of
payments.
Generally, the time of payment may not be accelerated except as permitted under
regulations. Some useful exceptions exist, including for domestic relations orders,
limited cash-outs, and payment of FICA taxes.
Funding restrictions. Nonqualified plan
benefits may not be funded through an offshore trust or a trust that becomes
off-limits to a company's creditors in the event of financial troubles for the
company.
U.S.
District Judge Avern Cohn of the U.S. District Court for the Eastern District
of Michigan found the retirement plans of Ascension Health Alliance entities qualify
for “church plan” status under the Employee Retirement Income Security Act
(ERISA). In contrast to two other rulings handed down so far among six cases
(see “Sixth Church Plan Challenge Added to List”), Cohn held a plan need not be established
by a church in order to qualify as a church plan.
Cohn
also held that the plans, as a consequence of the management structure of
Ascension Health Alliance, are church plans because Ascension Health Alliance
is controlled by and associated with the Roman Catholic Church. He dismissed
lead plaintiff Marilyn Overall’s ERISA claims. “This conclusion is consistent with ERISA’s
statutory language, legislative history and relevant agency interpretations. Because
they are church plans and exempt from ERISA, plaintiff’s ERISA claims fail to state
a viable claim for relief,” Cohn wrote in his opinion.
Cohn
addressed recent court rulings contrary to his. In Rollins v. Dignity Health, the district court concluded that only a
church can establish a “church plan” under ERISA Section 3(33), 29 U.S.C. Section
1002(33). That court determined that the Internal Revenue Service (IRS) and prior
cases erred in reading that text of the statute. Similarly, in Kaplan v. Saint Peter’s Healthcare, the
district court held that only a church may establish a church plan (see “Another Court Rejects Pension’s ‘Church Plan’ Status”).
Cohn said those
courts wrongly interpreted the interplay of the subsections of ERISA Section
3(33). Sub section (A) says, “The term ‘church
plan’ means a plan established and maintained . . . for its employees (or their
beneficiaries) by a church or by a convention or association of churches which
is exempt from tax under section 501 of title 26.” Cohn noted that this section
clearly provides that a plan established and maintained by a church is a church
plan.
Subsection
(C) says church plan "includes a plan maintained by an organization,
whether a civil law corporation or otherwise, the principal purpose or function
of which is the administration or funding of a plan or program for the
provision of retirement benefits or welfare benefits, or both, for the
employees of a church . . . if such organization is controlled by or associated
with a church . . .."
“In
Dignity Health and Saint Peters, the district courts
interpreted section (A) as a gatekeeper of section (C),” Cohn explained. “That
is, these courts concluded that section (A) sets the standard—only a church can
establish a church plan—and section (C) only describes how a plan under section
(A) can be maintained. The problem with this interpretation is that section (C)
uses the word ‘includes’ not ‘subject to.’ Section (C) says that ‘A plan established
and maintained . . . by a church includes a plan [meeting the requirements of
section (C)(I)]. As Ascension puts it ‘under the rules of grammar and logic, A
is not a ‘gatekeeper’
to C; rather if A is exempt and A includes C, then C is also exempt.’”
Cohn
continued: “This is how the Court interprets section (C). In other words, a
church plan may include a plan that meets the requirements of section (C).
Section (C) requires that the plan maintained by an organization that is either
(1) controlled by or (2) associated with a church or convention of churches. To
find otherwise would render section (C) meaningless.”
He
also noted the phrase “associated with a church or convention or association of
churches” means an organization that “shares common religious bonds and
convictions with that church or convention or association of churches,” and Section
D of the statute provides the church an opportunity to cure any failure to meet
that requirement.
In his opinion, Cohn
gave deference to Congressional notes from before the amended definition of
church plan was codified in ERISA Section 3(33), including a citation from “Senator
Talmadge” noting organizations that care for the sick and needy or provide
instruction can be essential to a church's mission and should fall under the
exemption, and a citation from “Senator Javits” noting exemption is being
expanded to schools and other church-related institutions.
Also
important, according to Cohn, is that the "church plan" exemption is
codified in parallel form in the Internal Revenue Code (IRC) at Section 414(e).
He cited an IRS General Counsel Memo in which the agency recognized that its "worshipful
activity" requirement had been legislatively overruled and that the
"church plan" exemption now includes plans sponsored by nonprofit
organizations that are "controlled by or associated with a church,"
which the IRS memorandum applied to include hospitals operated by Roman
Catholic religious orders. “The IRS has followed this rule for more than 30
years,” Cohn wrote (see “Church Plan Lawsuits Could Reverse 30 Years of Precedent”).
As
evidence that Ascension was controlled or associated with a church, Cohn noted
first that Ascension Health Ministries is an organization within the Roman
Catholic Church, created by the Roman Catholic Church's canon law as a
"Public Juridic Person"—an organization afforded the right to own and
operate real and personal property under the auspices of the Church. In
addition, currently five Catholic religious orders are the "Participating
Entities" that appoint the members of Ascension Health Ministries. These
members have religious obligations imposed by the canonical statutes to
maintain the Roman Catholic Church's control over Ascension and its system entities,
so that Ascension and the system entities may remain a healing ministry
carrying out the apostolic works of the Roman Catholic Church. Finally, the
articles of incorporation and bylaws of each entity affirm its obligation to
act in conformity with the teachings of the Roman Catholic Church, including
the Ethical and Religious Directives for Catholic Health Care Services.
In
the lawsuit, Overall submits claims for equitable relief under ERISA Section
502(a)(3) against Ascension, and all of its retirement plans, for failure to provide notice of reduction in
benefit accruals under ERISA Section 204(h), for violation of reporting and disclosure
provisions under ERISA, for failure to provide minimum funding under ERISA, for
failure to establish the plans pursuant to a written instrument meeting the
requirements of ERISA Section 402, and for failure to establish a trust meeting
the requirements of ERISA Section 403. She also submits a claim for a civil
money penalty under ERISA Section 502(a)(1)(A) against Ascension Health for
breach of fiduciary duty against all defendants.
The
IRS issued a private letter ruling granting Ascension church plan status in
July 1993.
Contingent
on the court finding Ascension did qualify for church-plan status—which it did—Overall
also filed a claim for declaratory relief that the church plan exemption
violates the Establishment Clause of the First Amendment of the Constitution. But, Cohn found no evidence to suggest Overall would have a better funded
pension if the court were to strike down the church plan exemption provisions
of ERISA, or the exemption as applied to Ascension, so Overall failed to show she
has suffered a concrete harm, or that the relief she seeks would redress an
alleged injury. He dismissed the claim for lack of standing.
The court’s opinion
in Overall v. Ascension is here.